Help centre

# Book an open access room

If you are looking for a quiet and private place to study or do group work, you can book an open access room. These rooms can be booked when they are not being used for a class.


Remember, if you are looking for an available PC in an open access computer room, you can check PC availability on the Wayfinder

# Email your faculty timetabling team

To book an open access room, you need to email your timetabling team 2 – 3 working days before you want to use it. Please look for your specific timetabling team below:

If you don't know your faculty or area, please check with an InfoPoint and we will be able to help you.

# Include the correct information in your email

Make sure your email includes the following information:

  • Your full name
  • Your student ID number (on your student ID/Phoenix card)
  • Date you want to book the room
  • Time (the start and end time that you want to book for). You can book the room for a maximum of 2 hours.
  • Type of room required (e.g. classroom, meeting room)
  • Capacity (how many people the room needs to fit)
  • Any technology you need (e.g. Powerpoint)
  • Reason for room booking (e.g. presentation practice, group work etc.)

# Show your email confirming your booking

On the day of your booking, please make sure you have your Room Booking Confirmation Email with you. This can be shown to staff at the InfoPoint on a phone/laptop/tablet or as a printout. If you do not provide this information, we will not be able to give you access to the room you have booked.

# Leave the room on time and make sure it is clean and tidy

Please leave the room on time (when your booking has finished) and make sure the room is left in a good condition (this includes cleaning the whiteboards, taking rubbish with you or leaving it in a bin, and putting furniture back where it was if you moved it). All lights and equipment should be turned off at the end of your session, and doors must be closed behind you.

# Book a specialist room

Rooms with specialist equipment are usually booked locally through technicians. But not all spaces are available for student bookings, so you will need to check first. If you are unsure how to book these spaces, please contact your timetabling team who will signpost you to the correct person.

# Find an alternative room in the Library

All bookings are made on a first come first served basis and are dependent on room availability. Alternative rooms can also be located at the Library (opens new window).

Last updated: 18/09/2023, 09:47:31