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# Apply for an Extension or deferral

The University wants you to do your best; but we know that sometimes things happen that are outside of your control. There may be extenuating circumstances that stop you from finishing coursework or completing an assessment. These can include personal ill health or accident, the ill health or death of a relative or another unforseen crisis. If you can show that you have been affected by extenuating circumstances, then you can apply for an extension or deferral.

# Check if you have extenuating circumstances

If you are unsure whether your circumstances are extenuating or not, ask yourself:

  1. Could I have predicted or expected it to happen?
  2. Have I been in control of what is happening?

In these situations, you may be able to ask for an extension or deferral. For a list of circumstances that are usually considered for an extension or deferral, check with Registry

Please contact the Registry team as soon as you realise that extenuating circumstances have affected you. They will be able to talk to you about what option is best for you.

# Choose between an Extension or Deferral

You need to decide if you want to apply for an extension or a deferral:

Extension: gives you extra time (up to 5 working days) to do your work. This applies to coursework (essays, phase tests etc.)

Deferral: lets you delay your coursework submission / exam / entire module until the next assessment opportunity. Deferred assessments will be taken in the next block. Remember that a deferral may mean that you will complete a brand new task at the next submission period. Deferred modules will be organised with Registry who can let you know when the teaching for that module is next running.

Tip:

Make sure you apply for an extension or deferral on or before your submission deadline / exam. If you apply after the deadline, it will normally be rejected. If you submit an application after the deadline, you need to explain why you did not submit it before and provide evidence to support this.

# Complete the extension/deferral application form

You will need to fill in an Extension / Deferral application form and submit it on or before your deadline.

Contact Registry to get a form and return it to them as soon as possible.

Tip:

The same form is used for both extensions and deferrals. Remember to tick the correct box to show if you want a deferral or a 5 day extension. Sign and date the form before you submit it.

# Get evidence and submit it to Registry

You will need to show evidence for each extension / deferral request that you make. Your evidence must confirm the information that you have put on your form to show extenuating circumstances. It must be current evidence (i.e. cover the dates and timeframe that your assessment is due in or due to take place).

You may need to give evidence that relates to a third party (e.g a friend or relative's medical records if they are unwell). In this situation, make sure that you have completed the third party consent part of the application form and have read the privacy notice for third parties.

If you are not able to submit evidence at the same time as your form, you have a maximum of 5 working days to collect and submit the evidence (after you have handed in the form). If you think it will take longer than 5 working days to get the evidence, please contact Registry to let them know that it will take longer. If you do not let them know, then it may mean that your application is not considered.

Tip:

The Student Union Advice Centre (SUAC) can help you complete your application if you need more help.

# Wait for email confirmation of your extension or deferral

It can take a few days for Registry to process your extension / deferral form and decide whether or not your request can be approved or not. The end of a block and exam periods are particularly busy, so please be patient and wait for a decision. Registry will email you to let you know if your extension or deferral request has been approved or rejected.

Tip:

If you have applied for an extension and the decision has been delayed, continue to work on your coursework and aim to complete it by the extension deadline that you have requested (i.e 5 days after the original submission date).